Administrative Coordinator

Organizational Background

VECINA was founded in 2019 with a mission to empower immigrant justice advocates by mentoring attorneys, educating communities, and mobilizing volunteers. Since 2019 VECINA has grown into a national player empowering practitioners and volunteers with the knowledge they need to be zealous representatives and advocates. Through our work, we help to ensure that vulnerable immigrants receive life-saving status in the United States, we reduce children’s exposure to detention, and we promote migrant family unity. 

About the Role

VECINA provides training, technical legal support, and mentorship to immigration practitioners and to pro bono attorneys. VECINA seeks an Administrative Coordinator to provide general organizational administrative and operational support, as well as to organize and track the progress of VECINA’s grant-funded deliverables The Administrative Coordinator will also coordinate  placement of immigration cases with pro bono attorneys and track the progress of pro bono cases.

Key Responsibilities

  • Manage day-to-day administrative tasks for the organization, including record-keeping, email and mail correspondence, payment of bills, and scheduling
  • Coordinate and assist with the planning and execution of organizational and project-specific meetings and other activities
  • Support financial management by processing accounting items (including bills, invoices, and receipts), and maintaining accurate financial records 
  • Support grant applications and funder reporting requirements, ensuring compliance with funding guidelines – including tracking and reporting on funder deliverables and monitoring
  • Maintain and update databases, stakeholder records, and other organizational documentation, including for case management and tracking
  • Organize and track internal workflow on assigned projects
  • Coordinate placement of immigration cases with pro bono attorneys
  • Work closely with wide range of external stakeholders, including: pro bono attorneys; pro bono counsel; staff at funding organizations
  • Perform other related duties to benefit the mission of the organization.

Qualifications

  • High school diploma/GED or foreign equivalent
  • Previous experience in nonprofit administration or office settings  strongly preferred
  • Ability to work well independently and be a self-starter in a deadline- driven environment 
  • Ability to read, write, and speak in English is required
  • Strong computer skills and familiarity with G-Suite, AirTable, Bloomerang, among other platforms 
  • Experience with pro bono case placement preferred
  • Commitment to immigrant and social justice
  • Strong attention to detail and effective communication skills
  • Strong organizational skills
  • Empathy, flexibility, and commitment to principles of diversity, equity, inclusion, justice, and accessibility
  • Fluency in one or more languages other than English preferred (especially Dari, Pashto, or Spanish)

Salary Range

This position has a starting salary range between $40,000 and $50,000, depending on applicable experience. 

Our Workplace

VECINA is an entirely remote workplace and this opportunity is available remote from within the United States. VECINA offers competitive compensation packages, including 403(b) retirement matching plans, a QSEHRA health reimbursement plan, and generous PTO. 

Full time at VECINA is 37.5 hours per week. This position may require travel from time to time. Ability to work at a computer for long periods of time and access to high speed internet are required. This is a fully remote position.

At VECINA we firmly believe that diversity makes the world a better place and brings immeasurable value to our work. People of color, LQBTQ+ individuals, and individuals from diverse backgrounds or immigrant communities are strongly encouraged to apply, including whether or not your application aligns with the totality of the posting. VECINA does not discriminate on the basis of race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship or immigration status, veteran or disability status, or other protected identity.

Ready to Make a Difference?

If you’re excited about this opportunity and believe you could be a good fit for our team, we strongly encourage you to apply. Click the button below and take the first step towards a rewarding career in immigrant justice advocacy.

Apply Now

Please send your resume and a cover letter to jobs@vecina.org. Applications will be accepted through October 2nd, 2024, and we encourage candidates to apply promptly.

We look forward to receiving your application and learning more about how you can contribute to our mission at VECINA.